EquipmentImport Customs DeclarationCore cost components of agency services

Professional customs declaration agency fees typically consist ofBasic service fee + government charges + value-added service feethree parts. According to the latest fee standards published by the General Administration of Customs in 2025, the typical fee structure is as follows:

• Basic customs declaration service fee: 800-3000 yuan per declaration (charged by equipment value tier)
• Inspection and quarantine fee: 1500-8000 yuan (varies by equipment type)
• Logistics surcharge: 0.8%-1.5% of cargo value (including port operations and document processing)
• VAT/tariff payment service fee: 1.5%-3% of actual tax payment

Four key factors affecting agency fees

A certainMedical EquipmentWhen importing CT equipment worth 3.8 million yuan in 2025, the price difference among different agents reached 28,000 yuan, mainly affected by the following variables:

• Equipment attribute classification: Involve3CCertified medical equipment increases service fees by 20% compared to ordinary machinery
• Accuracy of declared cargo value: Incorrect declarations result in an average additional amendment fee of 1500 yuan per occurrence
• Differences in trade terms: CIF terms save 15%-25% in operational costs compared to EXW terms
• Choice of declaration port: The Yangtze River Delta port cluster has 12%-18% lower comprehensive costs than inland ports

Evaluation of the hidden value of professional agency companies

Choosing the lowest-priced agent may generate3 types of hidden costs:

• Port demurrage risk: Storage fees of 0.5‰ of cargo value per day of processing delay
• Compliance costs: Average loss of 87,000 yuan due to classification errors resulting in administrative penalties
• Exchange rate loss: Annual average loss of 2.3% caused by non-professional companies not using hedging services

Key points of the tariff policy changes in 2025

• High-end manufacturingequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.Provisional tariff rate reduced from 7% to 5.5%
• Additional environmental tax added for used equipment import declaration (1.2%-2% of cargo value)
• Preferential treatment ratio for equipment imports under free trade agreements increased to 68%
• Adjustment of classification rules for mechanical and electrical products involving 1,200 HS codes

Five selection criteria for premium agency services

• Check customs AEO certification level (priority given to advanced certified enterprises)
• Verify the quantity of specific equipment import cases (recommend requesting customs clearance records for similar equipment in the past 6 months)
• Confirm the granularity of cost breakdown (qualified quotation should include more than 12 detailed items)
• Evaluate customs system integration capability (must support direct data connection with H2018 system)
• Assess emergency response team configuration (recommend choosing service providers with 24-hour emergency teams)

Frequently Asked Questions

• Q: 5 million yuan equipmentImport RepresentationReasonable cost range?
  Complete service package cost should be controlled at 68,000-92,000 yuan (excluding taxes)
• Q: How to reduce used equipment import costs?
  Applying for pre-filing exemption of CIQ inspection can save 15 working days and 8,000 yuan testing fee
• Q: Is self-customs clearance more cost-effective?
  Requires 2 licensed customs brokers + annual maintenance cost of 180,000 yuan, single batch cost exceeds agency fee by 40%